Data Use & Privacy Notice
Your privacy matters to us. Learn how we collect, use, store, and protect your personal information.
Overview
GivBest Consulting ("we," "us," or "our") is committed to protecting your privacy and handling your personal information responsibly. This Data Use Notice explains our practices regarding the collection, use, storage, and protection of personal information collected through our website, account registration, job application process, and service delivery.
Effective Date: April 17, 2026
Information We Collect
Account Registration Information
When you create an account on our platform, we collect the following information:
- First Name and Last Name - for identification and personalization
- Email Address - for account access, communications, and notifications
- Date of Birth - to verify that you are at least 18 years of age (legal requirement)
- Gender (optional) - for demographic analysis and EEO compliance
- Password - securely encrypted for account security
Age Verification: We verify that all users are at least 18 years of age in compliance with employment laws and our Terms of Service. Users under 18 are not permitted to create accounts.
Job Application Information
When you submit a job application, we collect:
- Full Name - as it appears on your resume
- Contact Information - email address and phone number
- Professional Information - LinkedIn profile, portfolio URL (if provided)
- Resume/CV - uploaded document containing your work history, education, and skills
- Cover Letter - uploaded document and/or text explaining your interest in the position
- Application Responses - answers to job-specific questions
- Application Metadata - submission date, job posting applied to, application status
Contact Form Information
When you contact us through our website, we collect:
- Name - to address you in our response
- Email Address - to respond to your inquiry
- Subject and Message - to understand and address your inquiry
- Timestamp - to track when the inquiry was received
Automatically Collected Information
We automatically collect certain technical information when you visit our website:
- IP Address - for security and analytics purposes
- Browser Type and Version - to optimize website performance
- Device Information - operating system, screen resolution
- Usage Data - pages visited, time spent, referring URLs
- Cookies - see our Cookie Policy for details
How We Use Your Information
We use your personal information for the following legitimate business purposes:
Account Management
- Create and maintain your user account
- Authenticate your identity
- Provide access to our platform
- Send important account notifications
Recruitment & Hiring
- Review your qualifications for open positions
- Communicate with you about your application
- Schedule and conduct interviews
- Make hiring decisions
- Maintain applicant records (EEO compliance)
Communication
- Respond to your inquiries
- Send service-related notifications
- Provide customer support
- Send newsletters (with your consent)
Legal Compliance
- Comply with employment laws (EEO, ADEA, ADA)
- Maintain records as required by law
- Respond to legal requests
- Enforce our Terms of Service
Future Opportunities: If you submit a job application, we may retain your resume and application materials for future consideration for other positions within GivBest Consulting, unless you request otherwise.
Data Storage & Security
We take the security of your personal information seriously and have implemented industry-standard security measures:
Storage Location
- Data stored on secure Microsoft Azure cloud infrastructure
- Geographically distributed data centers with redundancy
- Regular backups and disaster recovery protocols
Security Measures
- End-to-end encryption for data in transit (HTTPS/TLS)
- Encryption at rest for stored data
- Strong password hashing (bcrypt/PBKDF2)
- Regular security audits and vulnerability assessments
Access Controls
- Role-based access control (RBAC)
- Multi-factor authentication for admin accounts
- Audit logs for data access and modifications
- Limited access to authorized personnel only
Data Retention
- Account Data: Retained while your account is active
- Application Materials: Retained for 2 years or as required by law
- Contact Inquiries: Retained for 1 year
- Analytics Data: Anonymized after 90 days
Important: While we implement robust security measures, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security of your information.
Data Sharing & Disclosure
We do NOT sell, rent, or trade your personal information to third parties. We may share your information only in the following limited circumstances:
Authorized Service Providers
We may share information with trusted service providers who assist us in operating our business:
- Cloud Hosting Providers (Microsoft Azure) - for data storage and infrastructure
- Email Service Providers - for sending communications
- Analytics Providers - for website analytics (anonymized data only)
- Background Check Providers - only with your explicit consent during hiring process
All service providers are contractually required to protect your information and use it only for authorized purposes.
Legal Requirements
We may disclose your information when required by law or to:
- Comply with legal obligations (subpoenas, court orders)
- Respond to government requests
- Enforce our Terms of Service and policies
- Protect the rights, property, or safety of GivBest Consulting, our users, or others
Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the successor organization. You will be notified of any such change.
Your Privacy Rights
Depending on your location, you may have certain rights regarding your personal information:
Right to Access
Request a copy of the personal information we hold about you.
Right to Correction
Request correction of inaccurate or incomplete personal information.
Right to Deletion
Request deletion of your personal information (subject to legal retention requirements).
Right to Portability
Request a copy of your data in a structured, machine-readable format.
Right to Object
Object to certain processing activities (e.g., marketing communications).
Right to Withdraw Consent
Withdraw consent for data processing where consent was the legal basis.
How to Exercise Your Rights
To exercise any of these rights, please contact us at privacy@givbest.com or submit a request through your account settings. We will respond to your request within 30 days.
California Consumer Privacy Act (CCPA) Notice
If you are a California resident, you have additional rights under the CCPA:
- Right to Know: Request disclosure of the categories and specific pieces of personal information we collect, use, and disclose
- Right to Delete: Request deletion of your personal information (with certain exceptions)
- Right to Opt-Out: Opt-out of the sale of personal information (Note: We do NOT sell personal information)
- Right to Non-Discrimination: Not receive discriminatory treatment for exercising your CCPA rights
California residents can exercise these rights by calling our toll-free number: +1 (469) 358-3618 or emailing privacy@givbest.com
Children's Privacy
Our services are not directed to individuals under the age of 18. We require all users to be at least 18 years old to create an account or submit a job application. We do not knowingly collect personal information from children under 18.
If we become aware that we have inadvertently collected information from a person under 18, we will delete such information immediately. If you believe we have collected information from a minor, please contact us at privacy@givbest.com.
Changes to This Notice
We may update this Data Use Notice from time to time to reflect changes in our practices, legal requirements, or for other operational reasons. We will notify you of any material changes by:
- Posting the updated notice on our website with a new "Last Updated" date
- Sending an email notification to your registered email address
- Displaying a prominent notice on our website
Your continued use of our services after such changes constitutes acceptance of the updated notice.
Contact Us About Privacy
If you have questions, concerns, or requests regarding this Data Use Notice or our privacy practices, please contact us:
Phone
Mailing Address
GivBest Consulting - Privacy Office
7644 Cherry Blossom Ln
Little Elm, TX 76227
United States
Last Updated: April 17, 2026